Privacy Policy

Last updated: 11 April 2026

Vesoria Studio is committed to protecting your privacy and handling your personal data with care, transparency, and respect.

This Privacy Policy explains how Vesoria Studio collects, uses, stores, shares, and protects personal data when you visit our website, contact us, request information, submit a project, book a call, subscribe to our communications, or otherwise interact with our services.

1. Data Controller

The data controller is:

Vesoria Studio
Vesoria Studio EI
9 rue des cépages Batiment A, 33170. Gradignan, France
79775896800011

Email: [contact@vesoriastudio.com]
Website: https://[vesoriastudio.com]

If you have appointed a Data Protection Officer, or a dedicated privacy contact, you may also reach them at:

[contact@vesoriastudio.com]

2. Scope of this Policy

This Privacy Policy applies to personal data collected through the Vesoria Studio website, forms, appointment booking tools, email exchanges, discovery calls, project inquiry submissions, newsletter subscriptions, and any other direct interaction related to our services.

This Policy does not apply to third-party websites, platforms, or services that may be linked from our website. We encourage you to review their privacy policies separately.

3. Personal Data We May Collect

Depending on how you interact with us, we may collect the following categories of personal data:

  • Identity data, such as your first name, last name, and company name;
  • Contact data, such as your email address, telephone number, billing address, or business address;
  • Project data, such as information you provide about your business, website, digital project, objectives, timeline, preferred services, budget range, and technical requirements;
  • Communication data, such as the content of your messages, emails, support requests, meeting notes, and other correspondence with us;
  • Account or client relationship data, such as proposal history, service selections, invoices, and contract-related records;
  • Technical data, such as IP address, browser type, operating system, device information, language settings, approximate geographic data, referring URLs, and website interaction data;
  • Marketing preferences, such as whether you wish to receive updates, insights, or promotional communications from us;
  • Cookie and tracking data, where applicable and in accordance with your preferences.

We ask that you only provide personal data that is relevant, accurate, and necessary for your interaction with Vesoria Studio.

4. How We Collect Your Data

We may collect personal data:

  • directly from you, when you complete a form, contact us, book a call, request a proposal, or engage our services;
  • automatically, when you browse our website through cookies or similar technologies, subject to applicable rules and your choices;
  • from service providers or tools you use to interact with us, such as appointment booking software, analytics tools, payment providers, CRM tools, or communication platforms;
  • from publicly available business information where relevant to a legitimate business inquiry or project discussion.

5. Why We Use Your Personal Data

We may use your personal data for the following purposes:

  • to respond to your inquiries and manage communications with you;
  • to review, qualify, and manage project requests or service applications;
  • to schedule meetings, calls, or consultations;
  • to prepare proposals, agreements, invoices, and project documentation;
  • to provide our digital, branding, web, AI, strategy, and related services;
  • to manage our contractual relationship with clients and prospective clients;
  • to improve our website, service experience, user journey, and internal processes;
  • to send administrative, contractual, legal, or service-related communications;
  • to send marketing communications where permitted by law and, where required, based on your consent;
  • to ensure website security, prevent fraud, abuse, or misuse, and protect our rights and infrastructure;
  • to comply with legal, accounting, tax, and regulatory obligations.

6. Legal Bases for Processing

Depending on the context, Vesoria Studio processes personal data on one or more of the following legal bases:

  • Consent, for example where you choose to subscribe to marketing communications or accept certain cookies;
  • Pre-contractual steps, where you contact us to request information, a proposal, or a service before entering into a contract;
  • Performance of a contract, where processing is necessary to provide services you have requested from us;
  • Legal obligation, where we must retain or disclose information to comply with applicable law;
  • Legitimate interests, where processing is necessary for the proper operation, security, improvement, or defense of our business, provided your rights and freedoms do not override those interests.

7. Whether Providing Data is Mandatory

Some personal data is necessary for us to respond to your request, prepare a proposal, enter into a contract, or deliver our services. If you choose not to provide mandatory information, we may be unable to process your request fully or provide certain services.

Where data is optional, this will generally be indicated at the point of collection.

8. Recipients of Your Personal Data

Your personal data may be accessed only by persons and entities who need it for the purposes described in this Policy, including:

  • authorized members of Vesoria Studio involved in operations, client communication, project management, finance, or support;
  • trusted service providers acting on our behalf, such as website hosting providers, cloud infrastructure providers, CRM tools, analytics providers, payment processors, scheduling tools, email delivery tools, and technical subcontractors;
  • professional advisors where necessary, such as lawyers, accountants, auditors, or insurers;
  • public authorities, regulators, courts, or administrative bodies where disclosure is required by law or necessary to protect our legal rights.

Where third parties act as processors on our behalf, we require them to process personal data only on documented instructions and under appropriate confidentiality and security obligations.

9. International Data Transfers

Some of our service providers may process personal data outside the European Union or the European Economic Area.

Where such transfers occur, Vesoria Studio will seek to ensure that they are protected by appropriate safeguards under applicable data protection law, which may include an adequacy decision, the European Commission’s Standard Contractual Clauses, or any other valid transfer mechanism required by law.

If you would like more information about the safeguards used for relevant international transfers, you may contact us using the details provided in this Policy.

10. Data Retention

We retain personal data only for as long as necessary for the purposes for which it was collected, including to satisfy legal, accounting, tax, contractual, and evidentiary obligations.

As a general guide, and subject to adaptation based on our actual practices and legal obligations:

  • contact requests and project inquiries may be retained for up to [3 years] from the last meaningful contact, unless a longer retention period is justified;
  • client, contract, billing, and accounting records may be retained for the duration required by applicable law and for the establishment, exercise, or defense of legal claims;
  • newsletter subscription data may be retained until you unsubscribe or withdraw your consent;
  • cookie-related data may be retained in accordance with the applicable configuration of the tools used and your consent choices.

At the end of the applicable retention period, personal data will be deleted, anonymized, or securely archived where legally required.

11. Your Rights

Subject to applicable law, you may have the right to:

  • access your personal data;
  • rectify inaccurate or incomplete personal data;
  • request erasure of your personal data;
  • request restriction of processing;
  • object to certain processing, including direct marketing;
  • withdraw your consent at any time where processing is based on consent;
  • request portability of personal data you have provided to us, where applicable.

You may exercise your rights by contacting us at [contact@vesoriastudio.com].

We may ask you for reasonable proof of identity before processing your request. In accordance with applicable law, we will respond within the required timeframe.

You also have the right to lodge a complaint with the competent supervisory authority. If Vesoria Studio is established in France, the competent authority is the CNIL.

12. Cookies and Similar Technologies

Our website may use cookies and similar technologies to ensure proper functionality, improve performance, measure audience, remember preferences, and, where applicable, deliver marketing or third-party content.

Some cookies may be strictly necessary for the operation of the website and may not require prior consent under applicable law. Other cookies, including certain analytics, advertising, personalization, or third-party tracking cookies, may require your consent before being placed on your device.

Where required, you will be able to accept, refuse, or customize your cookie preferences through our cookie banner or settings tool.

For transparency, you should complete this section based on the tools actually used on your site, for example:

  • [Webflow / hosting-related cookies]
  • [Google Analytics / alternative analytics provider]
  • [Meta Pixel]
  • [Calendly or scheduling tool]
  • [HubSpot / CRM / email automation provider]
  • [Other embedded tools or chat features]

If you use audience measurement tools configured in a way that is exempt from consent under applicable guidance, this should still be clearly explained in this Policy.

13. Data Security

Vesoria Studio implements appropriate technical and organizational measures designed to protect personal data against unauthorized access, loss, misuse, alteration, disclosure, or destruction.

These measures may include access controls, secure hosting, encrypted connections, restricted permissions, backup practices, and contractual safeguards with service providers.

However, no method of transmission over the internet or method of electronic storage is entirely secure. We therefore cannot guarantee absolute security, although we take data protection seriously and apply appropriate safeguards.

14. Third-Party Services

Our website and services may rely on third-party tools or platforms for hosting, analytics, scheduling, forms, payment processing, communication, automation, CRM, and cloud storage.

You should list here the providers actually used by Vesoria Studio, for example:

  • [Hosting provider]
  • [Email provider]
  • [CRM provider]
  • [Scheduling provider]
  • [Analytics provider]
  • [Payment provider]
  • [Cloud/database provider]

Each provider may process personal data according to its own legal terms and privacy documentation, in addition to the instructions provided by Vesoria Studio where it acts as our processor.

15. Children

Our website and services are not directed to children, and we do not knowingly collect personal data from individuals who are under the age required by applicable law to validly consent on their own.

If you believe that personal data concerning a child has been provided to us inappropriately, please contact us so that we can review and, where appropriate, delete it.

16. Changes to this Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our services, legal obligations, technology, or data practices.

Any updated version will be posted on this page with a revised “Last updated” date. We encourage you to review this Policy periodically.

17. Contact

If you have any questions, requests, or concerns regarding this Privacy Policy or the way your personal data is handled, please contact:

Vesoria Studio
Vesoria Studio EI
9 rue des cépages Batiment A, 33170. Gradignan, France
[contact@vesoriastudio.com]